Looking for a way to manage your operational expenses? Here are a few ways on how video conferencing solutions can help you drive costs down:
1/ Save on travel expenses
B2B Marketing cites less travel costs as one of the major advantages that web conferencing solutions offer established organizations. That’s an advantage startups can ill afford to disregard, especially during the first few months, when most are trying to trim their budgets down and keep teams as lean as possible.
So if half of your team is in Europe and half in Asia, regular management meetings can cost a bundle and take a cut out of your funds that you would’ve been much happier to spend on something else. But by using web conferencing applications, your funds won’t have to take a cut.
And because video quality is already high, you won’t have to fear that you and your team are going to have to suffer through the blurries every time you call for an online web meeting. Blue Jeans offers online web meeting and is a global service provider of cloud-based video conferencing technology.
2/ Rapid delivery of information
Email works for a lot of things. But imagine having to talk out the details of a project with one of your team. Think about that back-and-forth exchange. How long does every question, every answer take? Too long, at least when you compare it with what happens in a web meeting. That’s why Betanews cites the rapid delivery of information as an advantage of video conferencing systems.
Want to ask a question during a web meeting? Go ahead. It’ll only take a few seconds for you to articulate your position and for the person, or people on the other end, to provide you with an answer. That’s the kind of back-and-forth exchange that’s worth your while.
So instead of wasting minutes every time you have to refine the details of a project or simply want to update everyone on the team, all at once, then doing a video conference definitely makes better sense than email. When you resolve problems faster, you manage to save more time that you can use for other, more important things.
3/ Manage day-to-day operations better
With video conferencing, you’re able to monitor and keep on track of everyone on the team better. In an article posted on Chron, Susanne Jones says that 65 to 75 percent of all communication is nonverbal. Jones is an associate professor at the University of Minnesota for communication studies.
With so much of communication being nonverbal, there’s a lot that could get lost when we resort to chat or email. Meeting and talking to one of your employees in person gives you contextual cues that allow you to accurately predict what their reaction is, based not just on what they say but on what they communicate through their body language.
Because that simply isn’t possible when you use emails and chats, going with either of these two technologies comes at a price: that your employees might misunderstand your instructions or simply read them the wrong way since they can’t see you face to face. With video conferencing, you can put those problems to rest.
Zero misunderstandings, in turn, mean the work gets done faster and if the meeting is about a product launch or marketing campaign, which means the project also gets rolled out the door sooner. When projects are completed ahead of time, that means the company managed to save more dollars in the process. It’s what they call achieving more with less.
4/ Eco-friendly solution
Web meetings allow teams to share and receive files, discuss and generally work together on anything in real time—all without the need for travel. But the tradeoff you get isn’t just the extra time you and your employees will no doubt enjoy.
While more time makes it possible for employees to allow better work-life balance—as mentioned by an article on Mobile Village—limited travel also helps your company put eco-friendly solutions in practice. Less travel means less consumption of fuels.
By eliminating travel from their schedules, you also get to save the planet from car emissions. It’s a small thing but if everyone in your company came together to support that, it could mean a difference in the quality of the air we breathe or the state of the planet’s natural resources, a few years down the road.
Before you go out and explore what kind of video technology solutions are available out there, just make sure to remember one thing: pick one that offers premium video quality. Blurry video quality will compromise employee engagement and productivity.
But high-definition video will definitely improve the way your employees communicate, boost collaboration and make you and your team more productive. So be sure to do ample research before settling on a final choice. That’ll make your plan to save on your startup’s operational costs much more effective.