There are many ways that you can improve your office’s efficiency. You can choose to review your processes and address inefficiencies. You can adopt a lean office approach. Or you can improve training, learning, and development in your enterprise.
However, there’s another important area that you should consider, and that is equipment. Poor equipment usage, not having the proper equipment, or not having enough equipment for your organization’s needs could end up severely affecting your performance. This is why you should consider making some additions if you notice a pressing need. Here are some pieces of equipment that could boost the efficiency of your office fast.
Multifunction printers, as their name suggests, are simply printers that can accomplish multiple tasks at once. This not only eliminates the need to have things like multiple fax or photocopy machines, but will also allow employees to do multiple things at once without having to run left and right.
For instance, an employee could scan a document and fax it almost immediately. Or they can receive a document, make multiple copies of it, and forward it either internally or externally through fax in seconds. These are just a few examples of how it could simplify your workflow, and make things less frustrating for your team.
However, you have to make sure that you pick the right model for more convenience. For Instance, a Toshiba Multifunction Printer will allow you and your employees to make prints from any device, whether it’s a laptop, PC, or mobile phone. You also want to pick a unit with a unique, easy to use interface that allows you to receive documents remotely as well.
If your office doesn’t have VoIP phones already, then you’re limiting yourself in a number of ways. VoIP phones enable you to capture conversations and send the transcripts through email or text message, for instance. This alone would allow you to relay important specific information you may have received from a client. It also allows for easy conferencing between different devices. This is an invaluable tool if you need to control remote teams, or if you personally have to leave the office often, but still need to be easily reachable.
Don’t Forget the Furniture
Lots of people see furniture from a comfort standpoint only, but it could also have a significant impact on productivity. For instance, it has been shown that standing desks could not only make employees more alert and attentive, but also reduce the risk for health issues. So, not only will you get more from your employees, but they’ll be less likely to call in sick as well. Ergonomic chairs will also provide more support for your employees. Make sure they’re highly adjustable to allow employees to find the most comfortable and safest position for them to work.
If you manage to make these few additions to your office, you’ll be able to make a big difference on your efficiency. Make sure to consider all of these options, and see it as an investment in both your company and employees.