Your small business is running smoothly enough, but do you feel that you could do better? Yes, it is your company, but it is the combined efforts of you along with your employees that drive the company towards success, hence only increasing your productivity will not help. You need to promote a productive culture in your office by implementing the following proven tactics to increase the efficiency of your employees.
1. Automate the Tasks
You need to figure out the repetitive tasks that do not need human intervention and can be automated. This way you can save on additional hiring charges as well as cut off any human errors. Implementing an automated task may be expensive at the beginning, but in the long run, it will cut costs and also increase your business efficiency.
2. Limit Interruptions
If an employee is constantly interrupted with multiple meetings and constant emails and pop-ups, he or she is bound to get distracted which leads to low productivity. Encourage your staff to organize meetings in one single day and remove or pause any cause of distraction until they finish the work, creating a distraction-free environment will improve efficiency.
3. Do Not Encourage Multi-tasking
All of us assume that we are excellent multi-taskers, but in reality, that is not the case. Multi-tasking at work only confuses you rather than making you productive. This is why encourage single-tasking at your company and not moving to the next task until the current one is done. Not just the quantity but the quality of work will also improve, which will only push the company towards success.
4. Encourage Face-to-Face Communication
While sending an email or using the chatbox seems to be the usual decorum of office communication, it consumes more time just because talking face to face accelerates finding a solution rather than sending back-and-forth messages. It is ok to go out of the way from usual office decorum if it helps in speeding up things.
5. Create a Set Process Flow for the Employees to Follow
Every company has a set number of tasks that need to be done in a certain way. Create a flow of process which works best for the company and train your staff to follow the same flow. This will give a structure to the tasks and improve efficiency in the business.
6. Use Organizer Apps
Sending E-mails to share schedules is outdated as there are multiple apps in the market that can be shared between the employees so they are always updated and organized. You can check out the list of best calendar apps from Calendly.com, which can be shared between the co-workers and used on multiple devices that will help the employees stay organized.
7. Promote Open Communication
It is not necessary that only you can contemplate great ideas to make the company profitable, even your employees can come up with it. This is why to maintain an open culture where colleagues can openly share their feedback and ideas amongst each other and with you as running a successful company is a collective effort after all.
Though you may have figured a few strategies to improve the efficiency of the employees and grow your business, do not just stick to your idea. Take feedback from your employees and bring it into consideration to build a perfect productive environment for the works as every company functions differently.