One of the most important things to do with information in your business is to know how to handle it confidentially. You are going to have a range of information in your hands when you are running a business and some of that is going to be protected by privacy laws. The only time you would allow that information to be out there in the world is when it’s requested by a lawyer – and that still needs to have a court order!
Whether you are handling confidential information relating to your employees or you’re handling information that is purely based on your customers, you are obligated to put the right plans in place to keep EPIC EMR Audit Logs confidential as much as possible. Failure to do it could see you sue, and that’s the last thing that you want for your business. Below, we’ve got five amazing ways that you can handle confidential information at work.
- You have to start with controlling the access
While you are in charge of your business, you have the power to determine who has access to the confidential information that your business holds. To be able to keep it from being in the public domain, you have to control the amount of access that people have to it. That means ensuring that your records are ‘need to know’ and encrypted. You can keep digital records heavily password protected, too.
2. Use specific shredding services
You can buy industrial office shredders but they may not shred the paperwork in the best way. If you hire a company that will collect your paperwork and shred it en masse, you will know that all of the paperwork that you send for destruction has been done properly.
3. Make sure that all storage cabinets are locked
Whether with biotechnology or a key, storage cabinets that hold confidential information have to be correctly locked. The last thing that you need to deal with is information being put out there in the public domain by accident. Lockable storage is smart and it’s going to ensure that only the right people can access it.
4. Track documents that you send
If you send out documents via post, make sure that you use only secure couriers. You should be sure that you encrypt information that you send digitally, too, so that if it gets into the wrong hands you’re protected.
5. Provide training
If you want to keep information confidential, you’re going to need to provide the right training to your staff to make it happen. It’s vital that you choose the right training in confidentiality, too, and if that means outsourcing or bringing in a contractor, it’s exactly what you should do.
Confidentiality can get you into a lot of trouble if it’s not tracked correctly. If you aren’t keeping things locked up and hidden away – the right things – you’re going to end up being distrusted by clients and customers everywhere. Choose to be smart about confidentiality from the get-go. You won’t regret it.