Creating a remote team will allow your business to attract top talent from around the world. Other benefits include a shorter commute for your employees and reduced office space costs for you.
However, the absence of face-to-face contact can also pose some challenges, such as miscommunication, a lack of accountability, and reduced productivity. So if you’re thinking of building a remote team, you’ll need the right technologies and processes. Additionally, you’ll need to give your remote employees or freelancers the resources and support they need to do their jobs quickly and well.
Here are a few suggestions for how to organize a remote team.
The Easiest Way to Coordinate the Work
Globalization has made working remotely more popular. As a result, more companies are hiring freelancers and many companies are adopting policies encouraging their knowledge-workers to telecommute.
Coordinating the efforts of different team members can make managing projects easier. The simplest way to do this is by using cloud content management systems for teams.
Apart from organizing your projects, cloud-based systems can also assist with authoring, editing, and publishing because team members can access the latest version of the project from anywhere. These systems also show them who made the changes and when. Additionally, participants can comment on each other’s posts to provide constructive feedback.
Stay Informed with Project Management Software
You can keep your employees informed about the status of a project by communicating more often with project management software, email, and instant messaging. These tools help everyone coordinate their efforts and work toward a common goal.
Clear communication is key to any successful business because your employees will appreciate it, your projects will run smoothly, and you’ll complete the project on schedule.
Use Video Conference to Hold Online Meetings
Video conferencing is an effective way to hold meetings with remote team members for problem-solving. They are an invaluable way to get perspectives from different subject matter experts when resolving issues.
The first step is to choose a video conferencing platform that’s user-friendly. Next, invite everyone to the meeting by explaining exactly how to connect. During sessions, schedule breaks when necessary and assign a facilitator to keep the session on track. Finally, after the meeting, follow up with participants to make sure they understand the changes.
Provide Necessary Training
Companies with remote workers understand how difficult it can be to keep everyone up to speed with technological advancements. Consequently, in-house classes should be planned carefully to suit everyone’s schedule. When doing live sessions, remember to consider regional time differences.
To start, identify what key areas employees need to improve or understand better. This will vary from business to business, but common examples are upgrading software or processes, adjusting company policies, or imparting new skills.
Next, identify what needs to be covered in a curriculum and devise lesson plans. Then use a variety of ways to educate your team to keep things interesting, such as online tutorials, webinars, and video conferencing.
Once you have developed an in-house training curriculum, informing remote workers about upcoming classes will also require coordination and communication.
By efficiently coordinating the work of remote teams, you’ll discover that they can be just as productive as in-house teams. What’s more, with proper planning and execution, this is an excellent way to reduce costs and attract top talent. Keeping everyone updated on the status of your project is essential for successfully completing client work on schedule. Also, use project management tools, provide technical training when necessary, and use video conferencing for problem-solving or to ensure everyone is working towards the same goal.