“If you fail to prepare, you are actually preparing to fail,” says Benjamin Franklin. Certainly, planning for an outdoor event brings a lot of challenges. In contrast with the outdated-style of indoor events, a number of factors must be considered for an outdoor event, such as the harsh Australian weather conditions.
Here, you’re provided with a checklist that includes 7 products that every outdoor event planner must consider before making final decisions for their event.
1. Printed Gazebo
The hot and dry Australian summer wouldn’t be the same always. You can’t believe how it will suddenly bring you a bit of rain with a stiff breeze, but it isn’t such a big deal if you’re prepared to face it. Be it a family and friends get-together, a wedding ceremony, an event to showcase your business products and services, you have to be prepared to face the harshness of the weather.
So, what do you do? Do you run? Get wet? Not at all!
The solution to all these worries is to have a party gazebo! For sure, the outlook of your event will be improved with printed gazebo as it’ll catch the attention of onlookers.
The best part is that gazebos are fully customizable and come in all sizes as well as shapes to make the event planning as easy as pie.
2. All-Weather Sound System for the Outdoor Event
With the increasing popularity of outdoor events, all-weather sound systems are becoming essentials. The most significant part is that you should know how far the sound needs to travel. Of course, you will be likely to hear the sound from different corners, but it’s important for the sounds to be clear.
How many people are expected to attend your outdoor event? What will be the epicentre of the sound? Who will be managing the sound system for volume control? Where will your guests be located?
For better planning and placement of the speaker system, you must have answers to these questions. Also, consider the weather conditions while setting up the sound system so that the show must go on in case of a quick or sudden downpour.
3. Stage for Your Outdoor Event
You may have to spend a lot of time planning the stage for your outdoor events. While setting a stage, you wish to set a mood and create an overwhelming impact for your guests. Select the design of the stage carefully because it can leave your guests either enthralled or it can turn the entire event into something boring.
Planning with the Purpose
What you wish to use the stage for will definitely decide its design and type. For instance, the stage you may want to be used for dance will be totally different than the stage needed for the performance of your favourite band.
You may opt to use a raised stage or it may be a stage on the ground. For larger crowds, you’ll definitely need the raised stage to offer the audience a better experience. For a small and intimate audience, a stage on the ground may work the best. If you are ready to spend some extra money, an amphitheatre-style can be another option.
To wow your guests, set an appealing backdrop while creating a perfect ambiance.
4. Outdoor Furniture
Whether you are organizing an outdoor event for a family get-together or even it is intended for business networking, you need specialized furniture that must be good to be used in an outdoor environment.
Your prime objective is to have a comfortable seating arrangement. Apart from renting comfortable furniture, you need to ensure that the furniture must withstand whatever the harsh Australian weather tries to throw at it.
5. Outdoor Cinema
If you are already using a white projection screen as a backdrop for your stage, then why not convert it into an outdoor cinema.
You may allow your guests and customers to enjoy your chosen blockbuster, and during the short intervals, you may showcase the video ads of your products or services that you are trying to promote through this outdoor event.
So, you will be offering your guests to take the pleasure of the amazing atmosphere, and when the sun sets, there will be perfect lighting to create a breathtaking ambience.
6. Uninterrupted Power Supply Unit to Avoid Power Outage
To host a successful outdoor event, you need a backup plan.
You have made flawless arrangements for technical equipment, lighting, and catering, but what if there is a sudden power-outage. Hence, uninterrupted power supply is essential to keep your lighting and technical equipment working.
7. Barbecue
It’s an Australian tradition that, right before the sun sets in the clouds and the temperature goes down a little, we all love nothing more than to dust off the BBQ to enjoy the tasty food with our loved ones.
On a family-friendly outdoor event, a barbecue is a must-have as it will make a great impression, and this is the best way for you to tell your customers how much you value them.
How about continuing this tradition on this outdoor event as well?
If this an outdoor event that you are organizing to launch some new product or service, you must start spreading the word beforehand. Make use of social media to create a buzz and also printing some posters and dotting them around your business premises a couple of weeks before the day of the event will be a great idea.
Not only will you see the great turn-out after the announcement of a lavish barbecue but, for sure, you can easily lure the odd passers-by towards the launch of your product with the help of mouth-watering smells.
Have you planned perfectly?
Planning perfectly means you have done everything to avoid any inconvenience during the event. You won’t have to be sorry at all since you will have offered an amazing opportunity for your guests to have a great time. You will be left with nothing but great memories and happy customers who will be willing to trust your product and services.