There are many reasons for businesses to switch from paper to mobile forms. At the top of the list is the fact that it will increase productivity and lead to lower operation costs for the business. In the past, people saw this as an extra option, but today, it is the way things are done.
Using a mobile form allows you to store the information in digital folders. It is accessible, faster, and allows you to track and analyze any trends that may not be obvious without this data. Take a look at the top five benefits of mobile form apps.
1. Speed and Efficiency
You can gather information and organize it more quickly with mobile forms that you could with paper. People can collect data on a mobile device, and then they can submit it by pushing a button. The data is instantly available to the company at this point.
For instance, if you have people out in the field, they can submit a mobile form and they won’t need to return to the office to enter the data manually. This makes operations faster and more efficient.
2. Streamlined Processes
When you are able to streamline processes, you have more accuracy and less error. When a field employee is able to enter data into a mobile form, it is available and there is no need for data re-entry later on. This also saves time on paperwork, paper file storage, and paper transportation.
These mobile forms can be routed to different applications, including SalesForce, Google Drive, Dropbox, QuickBooks, and more. This saves both time and money, and reduces errors and unnecessary work.
3. Better Data Collection
Mobile forms allow for better data collection than simple yes or no answers or checkboxes. This allows field agents to submit photos, videos, notes, and detailed information. They can scan barcodes when necessary, and improve the data. It can also be time-stamped, geo-stamped, and date-stamped for greater accuracy. This detailed information helps ensure that records are more accurate and informative.
4. Improved Company Compliance
Compliance is always an important issue, and using mobile forms helps. It is easy to update forms as needed and ensure that all employees have access to the latest documents. It is easy to send out emails or texts to employees when added information is needed, and the time and location stamps help authenticate who did what and where they did it. This creates greater accountability, fewer errors, and improved company compliance.
5. Easier-to-Track Data Trends
With more data that is stored and easily organized, you can track any data trends more easily. You can use analytics to compare field data with other data, and you can generate reports to gain insights into how your company is performing.
When you sift through paper reports, it can take a lot of time and require a designated employee. However, when you have these forms digitally submitted, you can use software and analytics tools to keep track of the data and help you note trends as they occur.