If there’s one service that people will consistently have the need for, it’s parties. Whether it’s birthdays or engagements, celebrating is something that takes place all year round. With this in mind, why not be there for these people!

Party planning, like any successful business, takes careful planning and consideration. You’ll have to be fully committed to putting other people before you, because that’s what this industry is about. It’s about giving your customers a day they will never forget, so you must get it right.

This post will run down some of the key things that will help you on the road to success. You’ll need a keen understanding of what makes different events tick in order to successfully provide for them.

1. Choose a market to focus on

Every business has their target demographic, and you will be no different. Of course, you can’t control the age of the people at the birthday party, but you can set yourself up to be more catered toward a certain group.

If you want to focus on corporate, more professional business gatherings, then make this clear from the outset. This means you’ll focus on business meetings, staff promotion parties and trade expos. If you choose this route, your audience will be typically easy to guess, often consisting of adult professionals.

If you focus on the more common type of parties, like anniversaries and birthdays, your audiences will vary. You could have a 50 year wedding anniversary or a five-year-old birthday party; it’s impossible to predict.

So, identify where you stand. If you establish a reputation as a children’s party planner, it may be hard for you to get business related jobs in the future. Decide this early on to avoid complications.

2. Scope out the local competition

Starting a party planning business in your local area means you’ll attract local people. Obviously, customers won’t want to venture too far for their celebrations. It’s far better to keep it local so that plenty of friends and relatives can attend.

This in mind, you’ll have competition right on your doorstep. Look at their business practices and understand what they offer. Going back to step 1, if your rival is more business-focused, then take the common party route! That way, you’ll attract a different group of people.

3. Equipment and amenities

Any and all parties won’t be any good without substantial equipment. Of course, every party is different, but you should invest in some of the more widely common purchases from the start.

  • Bouncy castles and ball pits, for younger clients
  • Smoke machines and disco equipment for 18/21 birthday parties
  • Taking the clients to parties in a limo or party bus. You can view limousine sales to check you’re charging customers in line with business costs.
  • Basic disposable cutlery and plates.
  • Speakers, microphones and music facilities

Of course, you could outsource all your equipment needs, but that means you’d have to rent. What happens of a guest damages something? You can’t control how much fun they have. At least if you own the equipment, you can get it insured against accidental damage. Plus, renting consistently will drain funds quickly. If you have your own equipment, you’ll be in a better position.

4. Effective marketing

In your marketing campaign, you must use customer referrals. This is when you get a statement from a satisfied customer, who will recommend your services to others. This can be displayed on your website and will act as a ‘stamp of approval’.

People want to know they can trust what could be the most important day of their lives to you. Nothing does this better than satisfied customers and good word of mouth, so ensure you spread the word!

Use explanatory videos to show your guests having a good time at your venue. Show consumers what you can offer them and there’s no better way to market yourself.


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