Moving to a new office location is an exciting step for a company to take. However, it can also be challenging. Moving to a new office location is similar to moving to a new home. You’ll have bulky amenities to wrap and place inside box. Much more, you’ll have plenty of rooms to empty before you can relocate.
With the right planning and coordination, the process won’t be stressful for both you and your staff. If you and your team are planning to relocate your office anytime soon, here are some tips to help you do it quickly and safely:
1. Plan Early
It’s essential to plan early to make sure you don’t miss out any detail. This includes planning your moving date, as well as the timeframe for the entire relocation process. In addition, don’t forget to set aside a budget, as you’ll need it when hiring a professional mover, such as Office Clearance London, to help you out.
Make sure to hire a moving company that best suits your needs. They can assist you in transporting your valuables to the new location and cleaning your entire office with ease. You might just need this extra help, especially if you don’t have a large number of employees to help you get everything done within a short period.
2. Notify Your Employees
This is one of the most important tips you have to consider when relocating to a new office. Your employees must be informed ahead of time about your relocation plans, especially with the schedule. Notify them about the significant changes so they can also prepare themselves. You can advise them to create their own checklist to make sure nothing gets missed, especially during the moving day.
3. Appoint A Project Manager
There’s a lot of work to be done when relocating offices, so you must equally divide the responsibilities with your staff. Even so, it’s best to assign a team leader or project manager to help facilitate all aspects and ensure that everything is progressing smoothly. Choose the one who has the best multitasking abilities and exceptional organizational skills.
4. Everyone Is Responsible For Their Own Desk
While you may have hired a moving company to take care of the cleaning and moving, it’s still a big help to have all your employees deal with their own desk space. Don’t forget to give them a heads up, as well as enough time to pack their valuables.
5. Ensure To Protect Your Data
One of the most complex things all office movers face is protecting their data from getting lost or breach during the moving process. To prevent this, you must have close coordination with your IT department in drafting out a plan to move all your office’s technical equipment. Failure to transfer your hardware successfully could lead to damaged servers and unrecoverable loss of data. Your data is your business’s lifeblood, so make sure to monitor this part closely.
6. Don’t Forget To Label Your Boxes
It’s essential to label your boxes smartly for easier monitoring of the crucial things needed to keep the operations running. For instance, during your moving process, you’re looking for your printer as you need to print a document that your customer need. Since you had your boxes labeled, you won’t spend much time opening each box only to look for a printer.
7. Do Some Deep Cleaning
To help you with the myriad of items you ought to pack, do some thorough cleaning and leave off those items you don’t anymore need for your new office. These could be old files or old furniture. You may also consider selling or donating some of your equipment, which you won’t need anymore.
8. Update Your Address
For the smoother transition of transactions and operations, start updating your business address placed on your website, letterhead, social media sites, and business cards. This is better done early than later so your clients and suppliers will know when you’ll be relocating, what your new business address is, and when your normal business operation will resume.
Moving to a new office may sound like a complex process, but when done with the right planning and organization, things will go smoothly. Choose the best moving company to help you out and follow the tips mentioned above, and you won’t have any problem transferring your business operations to a new location.